Charity and event hosting at Whitelee
Whitelee is an amazing venue to host charity and fundraising events - find the information you need to get started here.
Whitelee makes an excellent and somewhat different setting for the hosting of major charity and fundraising events. At over 30 miles square and with an extensive 99 miles/159km of virtually traffic free windfarm tracks and roads it offers a unique setting that event organisers can utilise. Walking, cycling, running and horse riding events for all ages and abilities are ideally suited to the windfarm roads while the extensive landscape can be utilised for a variety of possible events such as orienteering (using the 4 existing courses), or challenge events. With Whitelee being located within 20 minutes travel from central Glasgow, Kilmarnock, East Kilbride and surrounding villages it is easily accessible to a large proportion of the Scottish population.
Whitelee has potential for the staging of events for disabled participants due to the availability of well surfaced tracks and roads.
Whitelee has successfully hosted a number of large and varied events from family orientated walking and cycling days to more competitive endurance running events. The scale of the site has meant it has easily accommodated these with participant numbers ranging from 150 to 400 each time, without impacting other access users, and for a variety of good causes.
Please note that access rights do not extend to large events that may impact on other access users or land management/maintenance operations within the windfarm. Permission is required from the Whitelee events management group before proceeding. Please contact the Whitelee Countryside Ranger Service for further information and help on event hosting at Whitelee windfarm.
The on-site visitor centre provides parking (limited), indoor and outdoor toilets, a covered bike shed, cafe, hub meeting room and exhibition hall. The visitor centre can be booked for events at a cost or more normally, certain facilities can be made available free of charge for events through prior consultation.
Alternate arrangements for parking can be made for large events through prior consultation and agreement with the windfarm operators. (Please see the 'Whitelee Large Events Parking Plan 2014' in the Related Documents section.)
What events can be hosted?
The types of events that can be accommodated includes but is not limited to:
- Horse riding/trekking
- Dog walking
- Mobility scooter
- Challenge events
We are always happy to hear from organisers of innovative new fundraising events. Please contact the Whitelee Countryside Ranger Service to discuss your event plans.
Events that cannot be supported
Due to Whitelee being an operational windfarm that includes large areas of operational forest, there are some activities that unfortunately cannot be supported within the windfarm. These include but are not limited to:
- Releasing or using balloons
- Kites/Kite flying
- Model aircraft,
- Gliders, hang-gliders,
- Hot-air ballooning (or any other 'flying' machine/apparatus) events
- Motorised vehicles
- Motorised water sports
- Fireworks and/or fires
If you are interested in making use of Whitelee for your charity event then please download the appropriate event application form or contact the countryside rangers to discuss your ideas.
How to apply to hold an event
The Land Reform (Scotland) Act 2003 and Scottish Outdoor Access Code (SOAC), provide smaller groups the right to use the windfarm for any events approved in the SOAC.
If you wish to use the windfarm to run a small event we would ask that you please complete the Small event form [1Mb] that provides the land managers with information on your event so that they are aware of it. In addition, it gives managers the opportunity to let you know if there is any planned work that could potentially impact on your event.
Large scale events with the potential to impact on the movements and/or enjoyment of other access users at the windfarm, as well as the normal day to day business of the windfarm and forestry areas require to go through the event application process.
We ask that anyone wishing to make use of the windfarm for hosting a large event first fills in an Large event request form [1Mb] and returns it to the countryside rangers.
Once received, your application will be assessed by the 'Whitelee events management group' made up of the relevant land managers and owners. The events group will assist you in planning your event, help you to complete the paperwork and can also help resolve any issues that may influence your planned event.
Please note gaining permission from the relevant landowners can take up to 6 weeks after your completed event application is received so please allow enough time to prepare your application, await the result and then to promote your event.
The Whitelee Countryside Ranger Service are here to help organisers through the entire process of organising their event at Whitelee and offer support and advice when completing the application through to running the event itself. If you have any questions about using Whitelee for your event or would like help with filling out the forms then please contact the Whitelee Countryside Ranger Service using the contact information on this page.