Community directory - privacy notice

Read the privacy notice for our community directory.

Our community directory is administered by us (East Renfrewshire Council, Eastwood Park, Giffnock, G46 6UG) and is for sharing community group information with our partners and displaying groups and contact information publically on our website.

This notice will inform you as to the data that will be collected, how we look after your personal data and tell you how you can find out more about your privacy rights.

We'll use information to give a range of services and opportunities for policy and planning purposes as well as sharing this with our Community Planning Partnerships and members of the public via our website. We'll always handle your personal data with respect, hold it securely and only ask for data or information that is necessary.

We'll only collect the personal information we need to give you relevant information, services and support. This will include:

  • your name
  • your email address
  • your telephone number 

Data protection legislation sets out the lawful basis for processing personal data and for the purposes of the community directory lawful basis for processing personal data is:

  1. Legal obligation - the processing is necessary for us to meet with the law.
  2. Public task - the processing is necessary to perform a task in the public interest or for the official functions and the task or function has a clear basis in law.

The information is needed by us in order to carry out duties under the

  • Local Government Scotland Act 2003
  • Community Empowerment (Scotland) Act 2015
  • Community learning and development responsibilities following the Strategic Guidance for Community Planning Partnerships: Community Learning and Development issued by the Scottish Government.

It's important that we hold accurate and up to date information. If any details have changed or change in the future, then please tell us so that we can update our records.

It's important that we hold accurate and up to date information. If any details have changed or change in the future, then you should ensure that you inform us so that we can update our records.

Your information may be shared with other departments within the council, other organisations for the same purposes and also to:

  • check the information we have is accurate
  • protect public funds

We may also share with other organisations of the Community Planning Partnership, including but not limited:

  • NHS
  • East Renfrewshire Culture and Leisure
  • Police Scotland
  • Voluntary Action East Renfrewshire in relation to training

We'll only keep your personal data for as long as we need to give this service to you. Your contact details will be kept for as long as you wish to be included in the directory.

Full details of how long we keep personal data can be found in our Retention Schedule (PDF) [2MB] (opens new window) .

If you no longer wish to have your data published email or phone 0141 577 4011.

Depending on why we need to process your information you'll have rights to how your information is used. More information about your rights, including the circumstances in which they apply, can be found within our main privacy policy.

If you've concerns about the processing of your personal data by us, you can contact our Data Protection Officer at

For independent advice about data protection, privacy and data sharing, visit the Information Commissioner's Office (ICO) website (opens new window) .

Please contact us if you need this information in an alternative format.

Last modified on 4 October 2022