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Archives and information governance

Data protection

Information about data protection and your rights.

The Data Protection Act 2018 (DPA18) and the European General Data Protection Regulation 2016 (GDPR), regulates the way personal data is managed by us. 

The core principles that underline DPA18 and GDPR are designed to keep personal information confidential, accurate and secure.

In order to deliver services to citizens and communities within East Renfrewshire, it is necessary for us to collect, gather and process personal data about residents, employees and other individuals. We'll use your personal data to verify your identify where needed and to make contact with you and maintain our records.

We provide services as part of our statutory functions. In delivering our functions and activities, it may be necessary for us to process more sensitive personal information for reasons of substantial public interest. This is known as special category data. The legal conditions for processing are set out within DPA18 and GDPR and include:

  • to carry out key functions as set out in law
  • to meet our legal obligations in relation to employment, social security and social protection law
  • to protect your vital interests or the vital interests of others in circumstances where we will not be able to seek your consent
  • where this is necessary for the establishment, exercise or defence of legal claims
  • for the purposes of provision of social care systems and services where this is necessary in the public interest in the area of public health
  • for archiving, research and statistical purposes

The precise lawful basis for us using personal information will vary depending on the service we're providing. 

Further details, including an individual's rights under DPA18 and GDPR, can be obtained from our privacy policy and our data protection policy.

Related information

How to make a subject access request


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