Integration Joint Board Publication Scheme

 

The purpose of this guide to information is to:

• allow the public to see what information is available and what's not available in relation to each class
• state what charges may be applied (for most information, there's no charge)
• explain how to find the information easily
• provide contact details for enquiries and to get help with access to the information
• explain how to request information that's not been published

The Guidance is split into the following six sections:

• availability and formats
• exempt information
• copyright
• charges
• contact details
• the classes of information that we publish 

 Much of the information is available on our website. We offer alternative arrangements for people who don't wish to, or who can't access the information, either online or by inspection at our premises. For example, we can usually arrange to send out information as a paper copy, or an alternative electronic format can be requested (although there may be a charge for this).

Once published through the Guide to Information, the information should be available for the current and previous two financial years. Where information has been updated or superseded, only the current version needs to be made be available (previous versions may be requested from the authority under section 1(1) of FOISA).

We'll publish the information we hold that falls within the classes of information below. If a document contains information that's exempt under Scotland's freedom of information laws (for example sensitive personal data or a trade secret), we'll remove or black out the information before publication and explain why.

 Where the IJB holds the copyright in its published information, the information may be copied or reproduced without formal permission, provided that:
 

• it's copied or reproduced accurately
• it's not used in a misleading context
• the source of the material is identified

Where the IJB doesn't hold the copyright in information we publish, we'll make this clear.

 There's no charge to view information on our website or at our premises.

We may charge for providing information to you, but we'll never charge more than it actually costs us to do so.  We'll always tell you what the cost is before providing the information to you.

• For photocopying, we'll charge a standard rate of 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy).  
• Information provided on removable storage devices will be charged at £1.00 per computer disc.
• Postage costs will be recharged at the rate we pay to send the information to you.
• If providing copies of any pre-printed publications, we'll charge no more than the cost per copy of the total print run. 

We don't pass any other costs on to you in relation to our published information.

 There will be no charge for information requests which cost us £100 or less to produce.

Where information costs between £100 and £600 to provide to you, you may be asked to pay 10% of the cost. There's a waiver for the first £100, so if you ask for information that costs £600 to provide, you would be asked to pay £50 which is 10% of the remaining £500.

We are not obliged to respond to requests for non-environmental information which will cost us over £600 to process.

Where environmental information costs over £600 to provide to you, we may ask you to pay the additional cost over that amount in full. For example, if you ask us for information that costs us £800 to provide, you may be asked to pay £250. This fee is calculated on the basis of a waiver for the first £100 of costs,  10% of the next £500 and full cost recovery cost over £600 (in this example, £200).

In calculating any fee, staff time will be calculated at actual cost per staff member's hourly salary rate (to a maximum of £15 per person per hour).

We don't charge for the time to determine whether we hold the information requested, nor for the time it takes to decide whether the information can be released. Charges may be made for locating, retrieving and providing information to you.

In the event that we decide to impose a charge we'll issue you with notification of the charge (a fees notice) and how it's been calculated. You'll have three months from the date of issue of the fees notice in which to decide whether to pay the charge. The information will be provided to you on payment of the charge. If you decide not to proceed with the request there will be no charge to you.

We'll publish information that we hold within the nine classes below. Once information is published under a class we'll continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you'd like to see previous versions, you may request for it.

• Class 1: About the IJB
• Class 2: How we deliver our functions and services
• Class 3: How the IJB takes decisions and what it has decided
• Class 4: What the IJB spends and how it spends it
• Class 5: How the IJB manages its human, physical and information services
• Class 6: How the IJB procures goods and services from external providers
• Class 7: How the IJB is performing
• Class 8: Our commercial publications - we do not hold or publish any information under this class
• Class 9: Our open data

Find out more about the classes of information and view supporting information

You can contact us for assistance with any aspect of this information guide and if you want to ask us for information that is not included in the guide:

Freedom of Information
East Renfrewshire Integration Joint Board
Eastwood Health and Care Centre,
Drumby Crescent
Clarkston
G76 7HN

Email: hscp-foi@eastrenfrewshire.gov.uk

Tel: 0141 451 0746

We'll also advise you how to ask for information that we don't publish or how to complain if you are dissatisfied with any aspect of the publication scheme.  If you wish to make a request for information not contained in the publication scheme email hscp-foi@eastrenfrewshire.gov.uk